User Services provides audio and video (A/V) support for campus events, manages A/V components of technology classrooms and teaching spaces, and offers checkout, delivery, and setup of several types of audiovisual equipment for students, faculty, and staff members.
Staffing and services can be provided to support events in most locations on campus*, including classrooms, auditoriums, meeting rooms, performance spaces, indoor and outdoor athletic fields, reception spaces, etc. Common venues and buildings include the UB Ballroom, Blackstock, Emison, Hoover Hall Dining Areas, Hoover Hall Wallace Stewart Dining Room, Indoor Tennis and Track, Julian Atrium, East College Meharry Hall, Neal Fieldhouse, Prindle Auditorium/Great Room, etc.
*Note: Support for events in the Green Center for the Performing Arts (GCPA) and Music on the Square is provided by Performing Arts Production Staff. Find information about arranging for events in those venues at Green Center Performance Hall and Music on the Square Rental and Technical Fees.
Charges for Curricular Events & Activities - Services are available to the campus community for curricular or instructional purposes at no charge. In addition, services and equipment for most 天美传媒 Athletic games/matches and Commencement are typically not charged. Consumable supplies (e.g. CDs, DVDs, etc.) are available "at cost" as noted below.
Charges Non-curricular Events & Activities - Non-curricular services (e.g. individuals, student groups, and non-天美传媒 community members) or events supported at the Social Center at The Inn at 天美传媒 are available as noted below.
User Services does not provide support for bands or DJ's.
The charges for personnel time is billed separately from the rental fee. The billing rates for staff time are outlined below.
User Services Staff Operator On-site in most locations: $25/hour
User Services Staff Operator On-site in Neal Fieldhouse: $50/hour
Student Operator On-Site: $15/hour
The charges below for equipment are the same regardless of space. These charges are in alignment with those charged by the Performing Arts Production Staff.
Audio Setup |
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General Audio Setup - Base Price |
$25 |
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Additional Speaker Setup: |
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Amplivox Speaker 6.5" (includes wireless handheld mic, handheld mic, CD player, iPod input |
$60/speaker |
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JBL 10" |
$60/speaker |
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JBL 15" |
$65/speaker |
Audio Accessories |
Per Unit |
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Hard Wired Microphone |
$10 |
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Hard Wired Lav Microphone |
$10 |
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Wireless Handheld Microphone |
$20 |
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Wireless Lav Microphone |
$20 |
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CD Player |
$20 |
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Mini-audio Cable-to-Connect to Headphone Jack on most Mobile Devices (e.g., iPod, iPad, laptop, mobile phone, etc.) |
(No Charge) |
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Digital Marantz Recorder |
$20 |
Data Projector and Screen Setup |
Per Unit |
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60" Flat Panel on Cart |
$65 |
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Data Projector and Portable Screen |
$65 |
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Data Projector and Installed Screen |
$55 |
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Data Projector and 9'x12' Screen |
$80 |
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DVD Player |
$20 |
Phone and Video Conferencing Setup |
Per Unit |
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Conference Phone |
$25 |
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Web Camera |
$20 |
Video Recording |
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Per Session (includes a complimentary copy for event host and for 天美传媒 Archives) (Link to Speaker Release Form) |
$30/session |
Video or Audio Live Web Streaming |
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Video or audio live Web streaming services for events |
As arranged |
Post Production Processing |
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Services |
Per Original |
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CD or DVD Duplication |
$1 |
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Hi-8 Duplication |
$10 |
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Supplies |
Per Unit |
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CD-R or DVD-R |
$1 |
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DVD+R Dual Layer |
$1.50 |
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DVD or CD Case - Single |
$1 |
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DVD or CD Case - Double |
$1.50 |
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DVD/CD Paper Sleeve |
(No Charge) |
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Disc Printing |
$1 |
Equipment Rental or
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Rental of equipment from external provider (e.g., rental of large projector or outdoor equipment to accommodate a large venue set-up) |
At Cost |
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Contracted services from external provider (e.g., hiring an audio contractor to assist with a live performance or event) |
At Cost |
Equipment Check-out |
Per Day |
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Data Projector (without Screen) |
$55 |
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Data Projector with Screen |
$40 |
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DVD Player |
$20 |
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Amplivox Speaker |
$60 |
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Anchor Speaker |
$30 |
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Wireless Handheld Microphone |
$20 |
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Wireless Lav Microphone |
$20 |
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4 Ch. Sound Board |
$60 |
Late Fee$3 per day per item |
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Lost Item FeeReplacement cost of the item with a minimum charge of $25 |
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Last update: 05-July-2024 |
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